The GM-X Request subsystem handles requirements, requests for quotation (RFQs), requests for proposal (RFPs) and quotes for order-to-bill and procure-to-order processes.
Because the GM-X Party subsystem captures collaborative trading relationships, GM-X can be utilized by both customers and suppliers because the procurement and sales processes embrace both organizations. Traditional ERP systems were never designed to meet this requirement, but GM-X handles collaborative supply chain trading execution with ease.
Requirements
- Supports multiple user defined requirement types (material, work, others)
- Maintains and tracks material requirements
- Optionally maintains and tracks multi-level requirements ("bills of requirements")
- Optional ability to create gross requirements automatically by exploding selected components within a bill of material
- Automatically generates net requirements when inventory falls below reorder point
- Supports required-by dates, quantities, facilities and budgets for requirements
- Supports multiple user defined requirement roles such as manager, originator, authorizer
- Allows requirements to be classified by party type (customer, client organization)
- Supports multiple requirement status such as pending, in progress, completed
- Automatically tracks the status history for each requirement
Requests
- Supports multiple user defined request types (requisition, RFI, RFP, RFQ and others)
- Maintains and tracks requests and request details
- Links request details to the relevant requirements
- Supports response deadlines and required-by dates for request details
- Supports free-form request notes
- Supports multiple user defined request roles such as manager, originator, preparer, QA
- Identifies the parties who are invited to respond to a request, and their respective roles
- Supports multiple request statuses such as pending, in progress, completed
- Automatically tracks the status history for each request
Quotes
- Supports multiple user defined quote types, such as proposals or quotations
- Maintains and tracks quotes and quote details for goods, services or features
- Allows quotes to be created by copying the relevant requests and request details
- Links quote details to the relevant request details
- Option to provide price quotations by quantity range
- Supports issue, validity and estimated delivery dates
- Supports multiple user-defined terms of trade for quotes
- Allows terms of trade for quotes to be linked to quotes or individual quote details
- Allows entry of user defined fields and values for quotes and quote details
- Supports multiple user defined quote roles such as issuer, receiver, approved by
- Identifies respective roles of a quote's issuing and receiving parties
- Supports multiple quote statuses such as pending, submitted, on hold, approved
- Automatically tracks the status history for each quote and its details